Writing Accurately

One way to effective writing is writing accurately. This makes your writing not only factually and grammatically correct but also ensures that readers can easily understand your ideas.

Try these simple guidelines for accurate writing:

1. Use quantification

While writing, provide measurements and numbers instead of ambiguous words to improve the accuracy of the paper.

Consider the following examples

Vague: The government had implemented this policy a few years ago.

Revised: The government had implemented this policy in 2009.

Vague: This year, many students attended the science seminar.

Revised: This year, 200 students attended the science seminar.

2. Avoid common words

Use words with the intended meanings in your writing.

Consider the following examples of the commonly used word over

During: The new session would begin over the summer.

Onto: He cautiously sprinkled water over the newly-planted saplings.

More than: The village owned over 10000 acres of forest land.

From: We collected the samples over three districts.

To: We applied two types of sampling over the data.

Across: They collected data over different ethnic groups.

Through: Always go over the examples given in the book.

With: People and relationships change over time.

Consider some examples of the word wrong

 

Vague: The Director’s decision was wrong.

Revised: The Director’s decision was financially costly for the Institute.

Vague: This measurement is wrong.

Revised: This measurement is incorrect.

 

Vague: Plagiarism is wrong.

Revised: Plagiarism is unethical.

Vague: She was wearing the wrong clothes.

Revised: She was dressed inappropriately.

Some other examples

Vague: The football team consists of good players.

Revised: The football team consists of experienced players.

Vague: The management took a terrible decision.

Revised: The management took an irresponsible decision.

3. Use specific words

Using specific words instead of phrases helps to sharpen your writing. However, be careful not to categorize or label your readers. Discretion is advised.

Examples:

Vague: Creative advertising helps in increasing the number of people who buy the products.

Revised: Creative advertising helps in increasing the number of customers.

Vague: The government should take strict actions against those who terrorize and kill people.

Revised: The government should take strict actions against the terrorists.

Writing Clearly

It is not enough to write so that you can be understood; you must write so clearly that you cannot be misunderstood. Ralph Waldo Emerson

If the readers are unable to understand what you have written, then there’s no point in writing something at all. Innovative ideas are rendered insignificant when they are not expressed clearly. If you want to effectively communicate your ideas to your readers, your writing must have clarity. The more precise and concise your writing is, the clearer it will be. You need to know exactly what you want to communicate and to whom, and choose relevant information to convey your thoughts. A few tips to help you out are as follows:

First decide your target readers. Then, plan out what exactly they require to know. Give them what they want: nothing less, nothing more.  In that way, you can get rid of unnecessary data that affect the clarity of your writing.

Decide what approach you need to adopt for writing (formal, informal, academic, dramatic, casual, etc.). You should not use mixed approaches/styles, which will add to the confusion of the reader.

Do not deviate from the main subject matter. A totally different and unrelated subject will make your writing useless.

Break-up long sentences if they contain more than one piece of information. Sentences that contain one piece of information are easier to grasp in one reading.

Do not use unnecessary jargons. It might make your writing appear brilliant; but, your readers cannot understand even a bit of it. Write in simple English, which everyone can understand.

Use proper headings and number/bullet lists wherever needed. It will help the reader to easily understand what the topic or section is about.

Ensure that your writing is grammatically intact. Check spellings, punctuation, etc. Then ask someone to go through it once.