How to use the ellipsis ?

The ellipsis (…), sometimes called the suspension or omission marks, has three uses:

  • to show that some material has been omitted from a direct quotation [One of Churchill’s most famous speeches declaimed: “We shall shall fight them on the beaches … We shall never surrender”.]
  • to indicate suspense [The winner is …]
  • to show that a sentence has been left unfinished because it has simply trailed off [Watch this space …]

Note: Technically there should be three dots in an ellipsis, but I would accept two at the beginning of a piece and four at the end.

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How to use the colon ?

The colon has two uses:

  • To indicate that what follows it is an explanation or elaboration of what precedes it (the rule being that the more general statement is followed by a more specific one) [There is one challenge above all others: the alleviation of poverty.]
  • To introduce a list [There are four nations in the United Kindom: England, Scotland, Wales and Northern Ireland.]
  • Note: A colon is never preceded by a white space, but it is always followed by a white space, and it is never followed by a hyphen or a dash.

    Other uses of colon are:

    1. Use a colon to mean “note what follows.”

    Example: When you go to training, take these items: paper, pencil, and an alert mind.

    2. Use a colon before a long, formal statement or quotation.

    Example: We remember Lincoln’s Gettysburg Address: Four score and seven years ago….

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    How to use the comma ?

    The comma is used very frequently but is also often used incorrectly.

    There are four distinct uses of the comma:

  • A listing comma is used as a kind of substitute for the word ‘and’ or sometimes for the word ‘or’ in a list when three or more words, phrases or even complete sentences are joined by the word ‘and’ or ‘or’.[The colours in the Union Jack flag are red, white and blue.]
  • A joining comma is only slightly different from a listing comma and is used to join two complete sentences into a single sentence, when it must be used by one of the connecting words ‘and’, ‘or’, ‘nor’, ‘but’, ‘while’, ‘so’ and ‘yet’. [I could tell you the truth, but I will not.]
  • The gapping comma is used to show that one or more words have been left out when the missing words would simply repeat the words already used in the same sentence. [Some English writers use punctuation correctly; others, not.]
  • The bracketing comma always comes as a pair and is used to mark off a weak interruption of a sentence – that is, an interruption which does not disturb the smooth flow of the sentence and could be removed and still leave the sentence complete and making good sense. [This web site, I would suggest, contains much useful information and advice.]
  • Other uses of comma are:

  • Use commas to separate items in a series.
  • Example: Our itinerary included Rome, London, and Madrid.

  • Use a comma before and, but, or, nor, for, so, and yet, when they join independent clauses (unless the clauses are short).
  • Example: The story gets off to a slow start, but it gets exciting toward the end.

  • Use commas to set off nonessential clauses and phrases.
  • Example: My father, who started this company, really knows his stuff.

  • Use a comma after introductory elements.
  • Examples: Well, how do you do? Before you leave, turn off the lights.

  • Use commas to set off an expression that interrupts a sentence.
  • Examples: The article in The Herald, our local paper, is about writing skills. Cabs in New York, I’m certain, obey the speed limit.

  • Use a comma in certain conventional situations (to separate items in dates and addresses, after the salutation and closing of a letter, and after a name followed by a title).
  • Examples: January 1, 1992 New York, NY Dear Shirley, Cordially, Albert Schweitzer, Ph.D.

    Note 1: One bracketing comma will suffice if the weak interruption comes at the beginning or the end of the sentence.

    [Although often wet, Britain has lots of sunshine. as opposed to Britain, although often wet, has lots of sunshine.]

    Note 2: The main purpose of punctuation is to aid understanding; a subsidiary purpose is to aid flow. Use joining commas and pairing commas where this aids understanding and/or flow. As a general rule, the longer the sentence or the more complex the sentence, the greater the need for commas.

    Note 3: When in doubt over where to use a comma, try reading the sentence out loud and, generally speaking, commas should be used where you pause for clarification or breath.

    Note 4: There is some controversy over use of something called the serial or Oxford comma which is the last comma in this example: The colours in the Union Jack flag are red, white, and blue. Generally the serial comma is not used in Britain where it is regarded as unnecessary, but it is commonly used in the United States where it is thought helpful. However, many authors prefer to use a listing comma before ‘and’ or ‘or’ only when it is necessary to make the meaning clear.

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    How to use the exclamation mark ?

    There is only one use of the exclamation mark:

  • After an exclamation of surprise, shock or dismay, which is generally a short sentence or phrase expressing very strong feeling (especially one beginning with ‘What’ or ‘How’) [What a wonderful surprise!]
  • Note: Exclamation marks should be used sparingly and usually not at all in formal writing.

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    How to use the question mark ?

    There are two uses of the question mark:

  • At the end of a direct question [Do you understand this rule?]
  • To show that something is uncertain (when it should be inside round brackets or parentheses) [He was born in 1886(?) and died in 1942.]
  • Note: A question mark should not be used at the end of an indirect question in which the speaker’s exact words are not repeated.

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    How to use the full stop ?

    There are two uses of the full stop:

  • To mark the end of a sentence expressing a statement (if you are unsure whether the words constitute a sentence, look for a verb which is an essential component of a sentence) [This is a sentence with the verb ‘is’.]
  • To signify an acronym – [N.A.T.O. for North Atlantic Treaty Organisation (although increasingly it is acceptable and even preferable not to use full stops in such cases)]
  • Note: A common mistake is to use a comma where a full stop should be used, as in the linking of statements or sentences.

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    Use of Punctuation in English language – Disscussion I


    The earliest known punctuation was used by Aristophanes of Byzantium, a libarian at Alexandria, around 200 BC. However, punctuation as we understand it today was the result of the rise of printing in the 14th and 15th centuries and was developed by Aldus Manutius and his grandson (who had the same name). Punctuation marks are used to structure and organise a sentence to create sense, clarity and stress in writing. The most common of these are the period (or full stop in British English), the comma, the exclamation mark, the question mark, the colon and semi-colon, the quote, the apostrophe, the hyphen and dash, and parentheses and brackets. Poor punctuation marks can often lead to a sentence or words to have different or unclear meanings. There are clear rules for the use of punctuation marks. You can quickly see why punctuation is important if you try and read this sentence which has no punctuation at all: perhaps you dont always need to use commas periods colons etc to make sentences clear when i am in a hurry tired cold lazy or angry i sometimes leave out punctuation marks grammar is stupid i can write without it and dont need it my uncle Harry once said he was not very clever and i never understood a word he wrote to me i think ill learn some punctuation not too much enough to write to Uncle Harry he needs some help Now let’s see if punctuation it makes a difference! Perhaps you don’t always need to use commas, periods, colons etc. to make sentences clear. When I am in a hurry, tired, cold, lazy, or angry I sometimes leave out punctuation marks. “Grammar is stupid! I can write without it and don’t need it.” my uncle Harry once said. He was not very clever and I never understood a word he wrote to me. I think I’ll learn some punctuation – not too much, enough to write to Uncle Harry. He needs some help!

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