Proper Citation: A Key Norm in Academic Publishing

What to Cite?
Academic publishing is important for the career enhancement of every researcher. A long string of publications under the belt of a researcher not only performs the constructive role of filling gaps in existing research, but also enhances the chances of the researcher being cited by other researchers. The number of times your research work is cited indicates the impact of the study in your research field.
Researchers usually draft their own investigations in the light of discoveries of other researches. In the process, it is vital for these study findings to be recognized as standalone researches by maintaining a strategic distance from issues like copyright infringements and plagiarism. To walk this academic tightrope, researchers take care to refer to previous studies by presenting the thoughts of the first researcher in one’s own writing and by referring to the earlier publication. Other than recognizing the work of different researchers, the citation process also helps readers discover the source article and refer to it to acquire more data or details.
The advent of the World Wide Web and the Internet has helped the process of identifying fitting, reliable, and logical scientific information and using it in one’s research with proper citations. The researcher takes recourse to online search tools, for example Google Scholar or PubMed, to gather information about publications revolving around the proposed research area. To disentangle the mass of search results, it is important to sieve research articles that could form part of the critical reading list.
Demonstrating In-Text Citing
The purpose of referencing or in-text citation is to give credit where it is expected. There are various reference style guides and it is up to the researcher and the requirements of the target journal to choose the most suitable one. If it’s a book citation, the author needs to consider the detailed referencing guidelines specific for books. In case of a thesis, the concerned university will have a favored reference style that needs to be followed. In case of research journals, one needs to visit the author page to peruse “Instruction for Authors.” Here, the author would get a bird’s-eye view of the required referencing style along with the in-text citation style. Once the reference style has been chosen, it is critical to remain faithful to the reference style in a consistent manner throughout the manuscript.
Here are three ways to use in-text research citations.
– Name-Year format: The surname of the first author is mentioned, followed by the publication year in brackets after the text.
For e.g.:
(Smith, 2017) or “Huron et al. (2017) stated that the tumor regeneration process was…”
– Citation-Sequence and Citation-Name: Both these citation styles are widely used by many journals. These two mainstream referencing styles are fundamentally the same. In both, in-text referencing is a number that compares to the full reference in the reference list. In case of Citation-Sequence, the number relates to every article’s ordered appearance. In case of Citation-Name format, the list of sources is arranged alphabetically. For example, if the primary article referenced in the manuscript was a work of Smith (an anonymous author name), this paper would be doled out the number 1. In the numbered book reference, if Citation-Sequence style is used, Smith would be the primary reference in the reference list. If Citation-Name style is used, the reference list would be arranged alphabetically, and the in-text number assigned to Smith would relate to whatever position Smith has in the reference list.
Hence, it is vital for a researcher or author to follow the reference style guide in an organized manner. Notably, footnotes are by and large not utilized as a part of logically written scientific work. Besides, there are style guides that demand abbreviating the journal names. For e.g.: International Journal of Civil Engineering can be abbreviated as ‎Int. J. Civ. Eng.
Fortunately, there are currently many reference management tools accessible to researchers and scientists. These tools assist academic research in maintaining consistency in reference citations with an assortment of style guides. Few examples are Mendeley, Zotero, EndNote, and Papers. These are additional reference directories, which are purchasable. However, all these reference managers also offer scholarly or understudy discounts.
Academic Publishing, Academic Research, Authors, Researchers

Sci-Hub – A New Napster for Academic Publishers

Sci-Hub or Scientific Hub is an open access online search engine that has gained popularity in the academic publishing industry in recent years. It is a repository of scholarly works with more than 58,000,000 published researches that are available for free and can be directly downloaded by the scholars.

How does it work?

Users can look up publications based on three search criteria: URL of the article, digital object identifier (DOI), and text search. The platform searches for the particular article in its library called Library Genesis (LibGen). If the platform is not able to locate the publication in LibGen, it tries to do so by using various institutional access systems. This can also enable access to articles published in the subscription mode by bypassing the paywall. These articles are usually donated by scholars or publishers.

Benefits of using Sci-Hub

This is a hub for not only research articles but other forms of research publications like monographs, books, book chapters, and so on. It offers free access to most of these researches and saves both money and time of the users. Sci-Hub shares similar goals as open access journals, making many scholarly publications available to anyone who searches for them. The site seeks to remove barriers to science through clear hints of piracy for those who cannot afford to pay the high subscription charges levied by journals or publication houses.

Sci-Hub has accomplished certain important breakthroughs. Its ambit covers many publications by scientists or researchers who have opted to publish in open access journals that can be accessed by anyone. In addition, it has brought academic publishing to the mainstream. As scientific credibility mostly depends on scientific publications, most of the chargeable journals own the copyright for their published articles. In this scenario, Sci-Hub helps researchers access these articles without any hidden cost.

Choosing a journal: Open access or traditional publication?

journal selection : Open access or traditional publication

What is open access publishing?

Open access (OA) publishing provides researchers and readers free access to research articles online. In case of OA journals, an article processing fee is levied on the authors after acceptance of the paper. This charge is payable by the researcher, author or the institution the author is affiliated to. However, certain OA journals do not charge any fee and support their operations through sponsorship or subscriptions of the journals.

What is traditional publishing?

Traditional publishing refers to a type of contract between the author and the publisher. In this type of publishing, the author receives a portion of the revenue generated from sales of the journals. This is also known as the “royalty payment model.”

Which route to adopt?

Various factors play a determining role for authors adopting either the open access or the traditional route for publication.

Many researchers consider the open access model as economically unsustainable because it imposes an additional financial burden on them as well as on the institute they are affiliated to. But again, it comes with a basket-full of advantages, such as a much quicker publication process compared to the traditional mode and enhanced visibility of the research to a broader audience. On the other hand, traditional publications have incorporated many reforms in their business models. They ensure manuscript quality and a brand value.

Many publishing houses place the onus on the author. They give authors the choice of either disseminating the research to a wide research community through an OA publication, or opting for the traditional mode of publication.

With the advent of the Internet, we are habituated to rapid changes in business models of the publication industry. However, the journal publication business has been relatively more resistant to change. That is a function of the prevailing academic culture, where the importance of a publication is recognized through the brand value of journals and their ability to promote the publication and win research grants.

Preparing tables for research papers

How to effectively prepare tables for research papers

Tables and illustrations are important tools for efficiently communicating information and data contained in your research paper to the readers. They present complex results in a comprehensible and organized manner.

However, it is advisable to use tables and illustrations wisely so as to maximize the impact of your research.They should be organized in an easy-to-understand format to convey the information and findings collected in your research. The tabular information helps the reader identify the theme of the study more readily. Although data tables should be complete,they should not be too complex. Instead of including a large volume of data in a single unwieldy table, it is prudent to use small tables to help readers identify the important information easily.

Here are some points you should consider before drafting the tables in your research paper:

  • Finalize the results that are required to be presented in tabular form.
  • Include the data or results that are relevant to the main aim of the study without being choosy and including only those results that support your hypothesis.
  • Create each table in a lucid manner and style without cluttering it with in-table citations.
  • Number the tables in a sequence according to their occurrence in the text.
  • Don’t mix tables with figures. Maintain separate numbering systems for tables and figures.
  • Create tables in a storytelling manner. Remember that your tables communicate a story to the reader that runs parallel to the text.
  • If you are using or reproducing tables from other published articles, obtain permission from the copyright holder (usually the publisher) or/andacknowledge the source.
  • Do not repeat the tabular contents in the text again; that will create confusion among readers.
  • Use clear and informative text for each table title.
  • Take extra care while extending the data in your tables. If you have too many tables, consider using them as appendices or supplementary materials.
  • Create tables with sufficient spacing in the layout so that they do not look messy, crowded, or cluttered.
  • Do not forget to spell out abbreviations used in the tables, ideally in the footnotes.

For the reader, a research paper that is dense and text-heavy can be tiresome. Conversely, tables not only encapsulate your data lucidly, but also welcome a visual relief for the reader. They add value to the layout of your paper. Besides, and more importantly, reviewers often glance at your tabulated data and illustrations first before delving into the text. Therefore, tables can be the initial draw for a reviewer and deliver a positive impact about your research paper. If you can achieve an optimum balance among your text, tables, and illustrations, it can go a long way toward being published.

Preparing your figures for research papers

How to prepare your figures for research papers

Often a research paper is embedded with loads of data and complex results and it might not be viable to include all them in the space-constrained paper. Hence, this calls for effective presentation of the information in the form of figures or diagrams. In fact, figures are the most powerful tools that leave a strong visual impact for both reviewers and readers.

Here are few tips on how you can improve the presentation of figures in your research paper.

  • Ensure that the components of the figures are clearly visible including the lines and text.
  • Always use a standard font style and size for the figure text.
  • Every figure needs to have a legend. The legend should support your figure entirely. The reader should be able to understand your figure, paired with its legend, without going to the results or method sections.
  • All abbreviations in the figure legends need to be consolidated and spelt out.
  • All parts of the figure need to be labelled. The symbols, lines, colors, abbreviations, error bars, scale bars, and other components need to be defined and described properly.
  • If you are using photographs of your human subjects, don’t forget to obtain an informed signed consent for the same.
  • Do not be afraid to use lengthy figure and table captions—better that than confusing or incomplete ones.
  • Do not forget to cite the figure that has been taken from another source and supports your present study. Use the same citation style throughout the paper.
  • All journals have their specific requirements for formatting figures, such as file format, font size, font style, image resolution, style of numbering, etc. Adhere to these guidelines before submission.
  • Cite figures in the main text at the appropriate place where the text is supported by a particular figure.

The figures in your research paper communicate a parallel story to the reader. In fact, the reader can derive a fairly good idea of your paper by just scanning the figures in the paper. Remember that figures are not just tools to beautify your text; they are the heart of your research and an intrinsic part of your research paper. This highlights the importance of organizing the figures well so that they are able to perform as an excellent prop for your text.

Research problem: A statement of intent

Research problem: A statement of intent
How do I devise my research problem?

A research problem is a statement based on the area of research, which is the first step in a research process. Devising an appropriate research problem depends on the in-depth knowledge, skills, and expertise of a researcher in their particular subject field. Therefore, a researcher needs to devote considerable time to select a suitable research problem.

Steps to formulate a research problem

There are two essential steps to follow while selection:

  • Identification of a research problem
  • Selection of a broad research topic and narrowing it down to a precise statement.

Sources to derive a research problem

Several factors, both extraneous and intrinsic to the research per se, help the researcher in identifying a research problem. They include the following:

  • Field conditions: The rich experiences in the field provide relevant ideas for developing an apt research problem.
  • Personal experience: This might help generate new ideas for formulating the research problem.
  • Previous related researches and theories, and critical review of the available literature: Relevant questions might crop up in our mind when we evaluate the articles, reports and reviews related to the subject area.
  • Expert advice: Subject matter experts are vastly experienced in the field of study. Hence, they may help the researcher find the current problem related to the research, and even devise a research problem.

What should be the nature of the research problem?

There are several guidelines that need to be followed while selecting a research problem. Your research problem needs to be:

  • An original and unique one.
  • An encapsulation of the nature of research.
  • Feasible vis-a-vis time required for its completion.
  • A realistic statement that can be achieved with the available financial resources.
  • Backed by support from your affiliated institution and peers.
  • Formulated in accordance with ethical considerations.
  • Based on recent or current problems persistent in the field of study.

Types of research problems

Research problems can vary according to the field of study and the scope of the research. Basically, there are three types of research problems:

  • Descriptive
  • Relative
  • Casual

A well-framed and appropriate research problem presents the researcher’s view in a clear and lucid manner, and helps readers understand the purpose of the research better.

Importance of an apt title for your research paper

Writing a research paper with innovative and groundbreaking findings might be a difficult task in itself, but a carefully formulated title is also just as important.

A Good Research Paper TitleBy its sheer positioning at the top, the title occupies a pristine position in your research paper and readers, reviewers, and editors are inadvertently drawn to it first. This makes it imperative on your part to give considerable time and thought to go through several iterations before finalizing the title of your research paper. The title needs to be clear, concise, and indicative of the research topic.

Often, readers consider the title as the primary parameter to check the suitability and importance of a research work. Hence, the title should be enticing without being verbose, so that the reader is persuaded to read the abstract that follows the title. Much like the cover of a book, it is the main heading of a research paper that leaves an indelible imprint in the reader’s mind. Besides, in this age of Internet search queries, the title can technically act as a metadata string that highlights the aim of your research and helps other researchers locate your paper when they use a web crawler.

The following are some tips for making your title more meaningful and easily discoverable by search engines:

  • Use proper sentence structure in the title.
  • Consider the target audience of your paper before selecting words for the title and structure them accordingly.
  • Think of a short title that best expresses the salient features of your paper.
  • Avoid descriptive, interrogative, or rhetoric titles for scientific research papers.
  • Try to include the fine points of the subject population (e.g., children with autism and alcohol-withdrawn patients, etc.).
  • Focus of the title should be on the outcome of the study.
  • Restrict the use of abbreviations unless they are exceptionally common.
  • Never construct the title on the basis of statistical findings of the paper.
  • Use punctuations wisely.

Title tells the objective of the paperA title of an article or a paper, irrespective of its type and genre, should be able to express the main objective of the paper in order to be useful for readers or researchers. That will lead more web searches to your research paper and increase the chances of it being cited in other research work.

The Editor: A vital role barely talked about

One of the most crucial roles in the domain of manuscript publishing is that of the editor. While a manuscript undergoes a series of steps that finally leads to its publication in a journal of the author’s choice, editing is the first stage that breathes life into a raw document. An editor polishes the knowledge and skills of a writer and even supplements the manuscript with new material that a writer might not have, might not know how to use, or fail to see its relevance in the work. In short, an editor assembles the pieces of a manuscript to create a fascinating and appealing picture that the readers will want to explore in depth.

  • A writer can employ specific services and specialist editors; the choice depends on the stage in which the manuscript is in the publishing cycle:
  • A structural or stylist editor gives shape and expression to the work.
  • A proofreading editor examines and corrects the spelling, punctuation, and grammatical elements of the work.
  • A copyeditor typically reads the text and checks it for sense, clarity, and grammatical accuracy, and conformity with the guidelines provided by the writer.
  • A manuscript editor focuses on the structure and flow of the work as a whole.

An editor serves the project, the author, and the reader. Therefore an editor should preferably be a native English speaker or someone who is very well-versed with the nuances of the language. One of the primary functions of an editor is to correct grammar, spelling, and punctuation and simultaneously be aware of the target journal guidelines. It is essential for an editor to maintain consistency and logic (ensuring the need of the target audience), and verify headings, statistics, graphs, and footnote entries. An editor captures the writer’s voice and sensibilities and presents the work in the best possible manner to meet the expectations of the audience. All in all, an editor balances the writer’s intent with the publisher’s standards and the reader’s expectations and finds a way to satisfy all three requisites.

Editors are sticklers for perfection. They have a great eye for detail, a strong vocabulary, and in-depth knowledge of grammar rules and conventions. Language is their forte and they are aware of its impact and significance. Hence, it becomes imperative to know the background and credentials of the editor you are entrusting your work to. Requesting testimonies and work samples is a good approach to know more about the editor and make an informed choice. By researching and being clear on the expectations and outcomes, one can be in control and convey the right message to the editor to ensure that the manuscript reaches its apt destination. A great editor is ideally supposed to make the journey toward publication a pleasurable one. Conversely, a poor editor will have an adverse effect both on the quality and the time taken to see the project reach a logical conclusion.

As Stephen King rightly put it, “To write is human, to edit is divine.”

Why opt for professional editing services?

Importance of professional editing

Professional editing services provide a broad spectrum of services such as basic and advanced copy editing, proofreading, and substantive editing. Substantive editing can be opted for by an author when the paper requires in-depth editing, restructuring, and rephrasing, or if the sentences lack clarity. In such cases of high-level editing, professional editors rephrase and rewrite the convoluted and imprecise sentences and paragraphs. This input considerably enhances the presentation of your manuscript and improves the chances of publication. Advanced copyediting is a less rigorous editing process that often encompasses an expanded copyediting service to fix minor errors in your paper. The service also includes rewriting of certain unclear sentences, but the amount of editing remains modest. Basic copyediting entails correction of general grammatical and syntax errors and improving word choice to enhance the manuscript in terms of presentation and clarity. Proofreading involves checking of overall errors in the manuscript including grammar, punctuation marks, capitalization, and better word choice at certain places to improve the quality of the paper. It constitutes the basic level of editing and polishes a manuscript. To avail such professional editing services, one needs to hire an editor who is well-versed with the aforementioned editing categories. The benefits of hiring a professional editor include the following:

  • Authors who have excellent ideas but find it difficult to express them on paper can gain substantially.
  • Professional editing services save the author’s time.
  • The chances of publication of the manuscript are enhanced manifold.
  • Minor as well as major errors in your manuscript are identified and ironed out.
  • Authors get acquainted with the general writing conventions, grammar rules, and proper usage of punctuation marks, which helps them avoid convoluted and incorrect sentences in their writing.
  • Professionally edited manuscripts have an edge in the peer review process.

Professionally edit for publication

Although professional editors can polish the manuscript by pointing out gaps in the paper, the onus of the research paper lies on the author. Therefore, a professional editor can ably serve as a helping hand in the publication process, but cannot assure publication of the manuscript. Nonetheless, if the author is able to take note of all suggestions by the editor and provide the necessary information, the paper has a much greater chance of success.

Guidelines to write an effective abstract

The abstract, which is a concise portrayal of the research work, is a decisive factor for the target journal or reader. It is not only essential to encourage people to read your paper, but also to persuade them to cite it in their research work. Thus, it is worth investing some extra time to write an attractive yet simple abstract.

First, it is important to read the main text several times to mentally absorb and retain the whole research work. Thereafter, attempt a draft that does not merely copy the sentences from the main text of the paper. Instead, the abstract should encapsulate the research concisely. Going through several iterations is a good way of improving an abstract.

The first few sentences of the abstract should illustrate the background and the purpose of the research work. These sentences should grab the reader’s attention and create an inquisitiveness to read in greater depth. The next couple of sentences should focus on the methodology of the research. Finally, the abstract should end with the result and conclusion part, which should be summarized in just 3-5 sentences. This part should be concise and emphasize the significant results and not the statistics.

Once the draft is done, proofread the draft to refine it as much as possible. Avoid verbose writing and verify the text for coherence of the information provided and proper usage of grammar. Besides text, scientific journals have come up with a new idea of summarizing their research paper through a graphical abstract. A graphical abstract is a single, concise, pictorial and visual summary of the main findings of the article. It could either be the concluding figure from the article or a figure that captures the content of the article for readers at a single glance. These days, researchers and scientists find abstract writing to be a cumbersome process and instead opt for a graphical abstract.

Regardless of the type of the abstract, it is an essential part of your manuscript that persuades editors, reviewers, and other researchers to absorb your research in detail.